RPLUS PRO Back Office Software Highlights

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RestaurantPlus professional (RPLUS PRO) Back Office management software includes inventory control software, purchasing software, menu costing software, recipe costing software, labor scheduling software, employee time clock, time keeping software, accounts receivable software and sales tracking software. RestaurantPlus menu costing and recipe costing recalculates costs nightly. RestaurantPlus includes powerful, easy to use recipe costing and menu costing features! Knowing recipe costs can save you money and prevent costly mistakes in menu pricing! Ingredient costs for recipe and menu items are automatically rolled-up each night based on inventory cost changes. We also provide a employee time clock feature for clock-in & clock-out, easy to use labor scheduling, time & attendance reports for your payroll person, accounts receivable, sales reports, end-of-day processing and Back Office system setup. At end of the month you can easily export sales & inventory journal entries to Excel then import them into QuickBooks. RestaurantPlus provides you with the tools to control costs, maximize profits and save time!

Inventory Control

Included with RestaurantPlus Back Office. To make your restaurant Inventory Control software effective and accurate you need to implement proper procedures and controls and then make sure they are being followed! In a typical restaurant operation, whenever an inventory item is taken from its location for use in the kitchen (or office) it must be written down on an Inventory Issues Log (date, item no, item description, qty, initial by). During the day whenever you choose, key-in inventory transactions. Click ITEM ISSUES. During the day, items are delivered from various vendors. At the same time you enter item issues, you can also enter receiving information from Packing Slips, click PURCHASE RECEIPTS. If you have purchased and installed Production Control Module for the kitchen, when a Work Order is completed it should be promptly keyed into the system, click KITCHEN RECEIPTS. Failure to enter Production Work Order receipts in a timely manner may cause erroneous "86" messages during Order Entry. If you purchase an item "on the fly" that does not require a Purchase Order, enter the transaction in to the system, click MISC RECEIPTS.  Perform daily or weekly Cycle Counts by Printing Cycle-Count Sheets (you set the locations) then key the results into the system, click CYCLE COUNTS. Did you find out an item is damaged or not what you ordered? Return it to the vendor and key a reversing transaction into the system, click PURCHASE RETURNS. Need to make minor adjustments to Qty to Hand based on a spot check? Key the adjustment into the system, click ADJUST PLUS or ADJUST MINUS. We also provide you with a variety of Inquiry screens and reports!  

Features

• Easy to use screens.

• Full Physical Inventory functionality including Cycle-Count Sheet generation, Balances On-Hand, automatic update of Perpetual Inventory.

• Tracking inventory Receipts, Issues and Adjustments.

• Fully integrated with Order Processing, Menu Costing, Recipe Costing and General Ledger accounts.

• Fiscal Standard Material Cost vs. Current or Average Material Cost, including fiscal Cost Roll Over (replace Standard Costs with Current Costs once a year).

• Nightly Cost Roll Up (Replace Current Costs with "Actual" Costs from daily Purchase Receipts information. This ensures that Menu and Recipe Costs are accurate within one-day).

• Item Master File inquiry.

• Item Balance inquiry, Item Transaction History inquiries.

• Provision for periodic purging of Inventory Transaction History.

Purchasing

Included with RestaurantPlus Back Office. Windows-based software allows you to easily create and print vendor purchase orders. You won't believe how much time the restaurant Purchasing software will save you! Ready to place vendor orders? Click AUTO-CREATE then select a vendor. The system will automatically show a screen containing all items that need to be re-ordered along with suggested order quantities. You can modify order quantities (set order quantity to zero to prevent item from being ordered). Click Finish then choose whether to print or Fax a Purchase Order! It's that simple! Need something in a hurry? Or maybe someone has purchased something without a PO. Click MANUAL-CREATE to enter info items for items purchased without a PO (You need to do this so the items can be properly received into Inventory). Entered a PO and then changed your mind? No problem. Click CANCELLATION. The system also provides a variety of Inquiry screens and meaningful reports. 

Features

• Generation of recommended purchase reports and optional automatic purchase order creation based on inventory reorder point and economic order quantities.

• Purchase Order Item Transaction History inquiries.

• Ability to create Manual Purchase Orders.

• Simplified purchase order receipts processing makes entering receipts a breeze.

• Provision for periodic purging of purchase detail history.

• Fully integrated with Inventory Control, Accounts Payable and General Ledger.

• Professionally designed Purchase Orders can be laser-printed with or without your company logo. "Terms and Conditions" can be printed on the backside

Menu Costing

Included with RestaurantPlus Back Office. Windows-based restaurant menu costing software provides accurate and up-to-date costs of your menu items. Menu Costing tables such as Menus, Categories, Categories, Items, Modifiers/Choices, Toppings and Components are all set up during the initial system set up. Once set up there is little more to do except make minor changes as needed. Knowing your up-to-date Menu Costs can save you big money and prevent costly mistakes in pricing! 

Features

• 16 user-defined Menu Types 

• 16 user-defined Menu Categories (appear at top of each POS order entry screen)

• 50 user-defined Menu Items per screen page (4 deep)

• 50 user-defined Modifiers/Choices per screen page

• 50 user-defined Pizza Modifiers

• Ability to create costed single-level Bills of Material for Menu Items. (A Bill of Material identifies the quantities, descriptions and costs of each component item used to prepare a finished Menu Item). For example: A Menu Item called Bar-B-Q Chicken Sandwich may include component items such as the sandwich itself, condiments, napkin and take-out bag. All component costs are added together to calculate the total cost of the Menu Item called Bar-B-Q Chicken Sandwich.

• Fiscal Standard Costs for Material, Labor and Overhead.

• Select Last or Average Cost methods for Material, Labor and Overhead.

• Fiscal Cost Roll Over function (replaces Standard Costs with Current Costs).

• Nightly Cost Roll Up function (rolls-up any underlying Menu Costs that may have changed).

• Fully integrated with Inventory Control, Order Processing and Recipe Costing.

Recipe Costing

Included with RestaurantPlus Back Office. Windows-based restaurant recipe costing software provides accurate and up-to-date cost information for recipe items so menu items can be properly costed. Recipe Costing tables such as Recipes, Components, Categories and Nutrition Info are all set up during the initial system set up. Once set up is little more to do except make minor changes as needed. Knowing your Recipe Costs can save you big money and prevent costly mistakes in pricing! 

Features

• Ability to create costed single-level Bills of Material for Recipe Items. (A Bill of Material identifies the quantities, descriptions and costs of each ingredient (component) item used to prepare a finished Recipe Item). For example: A Recipe Item called Bar-B-Q Chicken Sandwich may include component items such as 3oz of sliced Chicken, a French Roll, 1-oz Bar-B-Q Sauce. All component costs are added together to calculate the total cost for the Recipe Item, Bar-B-Q Chicken Sandwich.

• Fiscal Standard Material Costs vs. Current Material Costs.

• Select Last or Average Cost methods for Material, Labor and Overhead.

• Fiscal Cost Roll Over function (replaces Standard Costs with Current Costs).

• Nightly Cost Roll Up function (rolls-up any underlying Recipe Costs that may have changed).

• Fully integrated with Inventory Control and Menu Costing.

• Provides easy-to-follow Recipe Methods and Serving Guides for consistency and Quality Control.

• Provides a Recipe Item Nutrition Information Report.

Labor Scheduling and Timekeeping

Includes Employee Time Clock

Included with RestaurantPlus Back Office. Windows-based restaurant time and attendance software allows you to prepare weekly labor schedules for 24-hour periods, keep track of Employee Time and Attendance for Payroll and provides an Online Time Clock. Prepare labor schedules in a snap! We provide "24/7" labor scheduling capability. If you choose to use the provided TIME CLOCK screen for employee Clock-In and Clock-Out then preparing Attendance Total Time worked is a snap! Just click TIME and ATTENDANCE when you are ready for attendance totals for payroll calculations. The system also provides a variety of Inquiry screens, Labor Schedule, Time and Attendance Report. 

Features

• Create Weekly Labor Schedules for 7 days, 24 hours.

• Allows you to schedule employees for up to 3 work schedules, 3 departments in the same day.

• Allows you to make employee record active or inactive.

• Employee rating of ability and performance.

• Ability to show availability.

• Special TIME CLOCK screen for staff to use in clocking in and clocking out. 

• "Lock-out" feature that prevents an employee from logging in/out during an unauthorized time, based on their labor schedule. 

  • Requires a Manager override. 

  • Provides ability to set a grace period for up to 60 minutes either way.

• Ability for Weekly, BI-Monthly or Semi-Monthly payroll overtime calculations.

• Time and Attendance Reports for both exempt and non-exempt employees.

• Time Maintenance screen is provided for making corrections.

• Employee and Department maintenance.

• Manager can see who's logged in and what they are doing from any terminal.

• Employee security setup.

• Send E-mail to employees.

• ASCII export attendance data to an external payroll program.

Accounts Receivable (House Accounts)

Included with RestaurantPlus Back Office. Windows-based restaurant accounts receivable software processes cash received from customers and provides extended payment terms to selected customers. House Accounts (customers that have been pre-approved for credit terms) automatically have their sales added to the "open A/R" database during Order Entry. During Order Entry an order  receipt or invoice is printed then is given or mailed to the customer. When the customer sends in their payment it is easily entered into the A/R system ENTER REGULAR CASH. Do you require CATERING customers to provide a "deposit" with each order? No problem, just enter it into the system ENTER PRE-PAID CASH. After the CATERING order has been created the customer deposit can be applied to the order APPLY PRE-PAID CASH. Need to write off a bad debt? Just key in a few strokes ENTER WRITE-OFF. Sell something that is not contained in the system? Such as an asset, ENTER MISC CASH. Our Accounts Receivable system is designed to be easy to use and provides you with a variety of "Inquiry" screens and an Open A/R Report. 

Features

• Online Cash Receipts Entry.

• Ability to enter Miscellaneous Cash Receipts.

• Ability to enter A/R Write Offs.

• Ability to set customer credit limits and to establish credit holds.

• Accounts Receivable Balance inquiry.

• Fully integrated with Order Processing and General Ledger.

• Ability to enter credit card info and do auto-credit card billing (available mid-2005)

Sales Analysis and Restaurant Reports

Included with RestaurantPlus Back Office. Windows-based restaurant sales analysis software provides professionally designed reports to assist you in making decisions to improve your profitability. The Sales Analysis module includes a rich variety of printed reports based on Year-to-Date historical data. During "system setup" you have the option to enter in your sales history so you will start off with meaningful reports for the current year. All sales information is posted to the sales analysis module automatically during the "End-of-Day" processing. Sales reports will automatically print during weekly processing and during month end processing. 

Features

• Online Graphical Analysis for key areas of sales.

• Variety of sales analysis reports, most include 12 sales period columns and a percentage of total column, (i.e. Sales by Time of Day for 12 periods with percent of total for each hour).

• Ability to print customer Name and Address labels for Delivery, Catering and Retail customers.

• Ability to purge selected years of sales history.

SAMPLE BACK OFFICE MANAGEMENT SOFTWARE SCREENS